Welcome to the Team Once Again
Business English phrases for meetings.
Meetings play a very big part in the business world. During meetings, important decisions are made, people are promoted, demoted, hired or fifty-fifty fired!
The futurity of companies is predicted, business concern tactics are analysed, competitors are targeted and strategies are planned.
A lot of time is spent organising, attending, hosting and property meetings, then agreement your position in the meeting and knowing how to provide input is essential.
In this mail, I volition aim to provide all the valuable information you need to be equipped with when y'all enter that meeting room.
Useful English Phrases For Running A Business Meeting
1. SAMPLE PHRASES FOR GETTING STARTED ›› WELCOMING ›› MAKING INTRODUCTIONS AND APOLOGIES
- Correct, everyone has arrived at present, so let'due south become started.
- If we are all here, allow's start the meeting.
- At present that everyone is here, shall we begin?
- Shall we get downwardly to business?
- Well, since everyone is here, nosotros should go started.
- Okay, nosotros have a lot to cover today, so we really should go started.
- Hello everyone. Thank you lot for coming today.
- Okay, allow's begin. Firstly, I'd like to welcome you all.
- Thank yous all for coming at such curt notice.
- I actually appreciate your attendance to this meeting.
- For those of you who don't know me yet, I am …
- Delight bring together me in welcoming …
- I'd similar to extend a warm welcome to …
- Nosotros are pleased to welcome …
- Firstly, I'd like to introduce …
- For anyone who hasn't met our new … notwithstanding, this is …
- It'due south a pleasance for me to welcome …
- I'd similar to take a moment to innovate …
- I know about of you, only there are a few unfamiliar faces. I am …
- (Name) has kindly agreed to take the minutes today.
- (Name) will be presenting the …
- (Name) has kindly agreed to requite us a report on …
- (Name), would you lot mind taking notes / taking the minutes today please?
- (Name) will atomic number 82 (topic) from the agenda.
- (Name), would you like to kick off with …?
- Unfortunately, Margaret cannot bring together united states of america today. She was chosen away on urgent business.
- Mark volition be taking the minutes today, as Sarah is at home with a fever.
- I take received apologies for absence from …
- If y'all notice anyone missing, please let Marker know then he can make a note of it.
2. PHRASES TO Utilise FOR OUTLINING Primary OBJECTIVES AND INTRODUCING THE AGENDA
- We are here today to talk nearly …
- Nosotros are hither to discuss …
- Our main aim today is to …
- I've chosen this meeting today in order to …
- As you tin can come across here on the agenda …
- Firstly, we'll be talking about …
- First of all, we'll discuss …
- Later on that, nosotros'll exist looking at …
- Followed by …
- If time allows, we will likewise cover …
- Then, I'll be handing information technology over to … for …
- Secondly, we'll look at …
- Side by side, I'll ask you for (feedback, comments, your opinion, your views, suggestions, ideas) on …
- And finally, we'll hash out …
FOLLOWING THE Agenda
All the attendees should somehow see or receive a copy of the agenda, whether this is handed out to individuals on paper, shown on an overhead projector screen or written on a board in the meeting room.
All the attendees should exist able to follow the agenda as the meeting progresses, be fully enlightened of which topic is beingness discussed and what stage the meeting is at.
Before beginning the first particular on the calendar, it is also customary to outline the principal objectives and provide a brief exact outline of the calendar.
3. PHRASES TO USE FOR KEEPING THE Meeting IN AN Effective Catamenia
- That's a valid point merely we will discuss that in more detail at a subsequently date.
- Okay, let's talk more near that afterward.
- I'yard afraid we'll have to come back to this later.
- We're running short on time, so let's move on to the side by side topic.
- We're running backside now, then let's skip to the side by side point on the agenda.
- I'thousand agape we only accept x minutes left, so let'southward move on to….
- We've spent too long on this issue now, let's discuss information technology in more than detail after this coming together.
- I think we'll take to exit that in that location for at present and move on to….
- We're pushed for time, so let's discuss….
- Let'southward try to stay on topic, that can be discussed another fourth dimension.
- Y'all tin can discuss that among yourselves afterward the coming together.
- This matter is not on today'southward agenda, let'due south leave it for next fourth dimension.
- Let's save this for another coming together.
- Getting dorsum to the task at mitt….
WATCHING THE TIME
( Staying on rail or getting dorsum on runway )
As I mentioned before, this is unremarkably the chief issue with meetings and the thing that attendees would be almost likely to complain about.
A successful coming together is one that starts and finishes at the allotted time, with all the points on the agenda fully covered.
Information technology is the host's (or chairperson'southward) responsibility to ensure that the meeting does not become off topic, and that it stays inside a suitable timeframe.
Read more:
5 Determination Making Business English Phrases
4. Request FOR OR OFFERING SUGGESTIONS OR FEEDBACK
- I couldn't agree with you more than (I agree)
- I completely hold with …
- Could I just say one thing please?
- If I could just come in here …
- I would merely similar to add together …
- May I come up in here please?
- Distressing, could you lot speak up a piddling delight? I can't hear yous at the back.
- If I could accept a take a chance to speak for a moment please.
- I'1000 glad you lot brought that upward. I'd like to add …
- I'm afraid I'd have to disagree with you on that.
- I would just like to say that …
- Excuse me for interrupting …
- I actually feel that …
- The manner I come across things …
- In my opinion …
- (Name), could you lot please tell us how … is progressing?
- (Name), how is the … coming along?
- Side by side, (proper noun) will talk the states through …
- (Name, have you managed to complete the …?
- (Name), when tin we await to hear about …?
- Has anybody received a copy of …?
- (Name), can we take your input on … please?
- How do you feel virtually …?
- Are you positive that …?
- What do you recall almost …
- What are your views on …?
- At present, I'd like to hand over to (name), who will talk nearly …
- This brings us to the next topic on the agenda, which will be introduced by (name).
- Why don't we motion on to …
- If no one has annihilation else to add together, let's move on to …
Attendees will by and large be asked to provide input by giving their opinion, making comments or suggestions, providing feedback or request questions.
It can sometimes be hard to have your say if many people would like to annotate at the same time.
5. ASKING FOR Clarification
(When you don't understand something)
- I don't quite follow you lot. What exactly do you hateful?
- I don't come across what you mean. Could you elaborate please?
- I'm agape I don't quite understand what you're getting at.
- Could you please explain to me how that is going to work?
- Do you lot mean that …?
- And so what you lot're maxim is that … (repeat what they said to get confirmation)
- You did say … didn't you?
- Could you spell that delight?
- Would you mind spelling that for me please?
- (echo what they said in your ain words) … is that what y'all mean?
- Is it true that …?
- Correct me if I'm incorrect please, yous're saying … (reiterate what they said)
If you do not empathize what is beingness said by someone in item, instead of merely letting information technology pass by, y'all should ask for description to ensure that you are on the same folio (that you understand), considering they may exist talking virtually something that will also bear upon yous!
vi. BRING THE MEETING TO A CLOSE
(Catastrophe the coming together)
- Is at that place any other business?
- Does anyone have any other business concern?
- Whatever other business concern?
- Would anyone like to brand whatever final points?
- If there are no further points, I'd like to bring the coming together to a close.
- Before nosotros close the coming together, I'd like to briefly summarise the main points …
- Let me quickly get over today's main points.
- To sum up …
- Right, why don't we summarise what we've agreed on today.
- Shall I go over the main points before nosotros adjourn?
- I guess that will be all for today, thank you for taking part.
- I think we should stop here.
- We seem to have been very efficient today, then permit's wrap upward early.
- We take covered everything on the agenda, so let's end it here.
- If there is nothing else to add, I'd like to adjourn the meeting.
- If there are no other comments, I'd like to wrap this coming together up.
- It looks similar we've finished ahead of schedule, so permit's finish up hither.
- I'1000 agape nosotros're going to have to cut this meeting short. I've just been informed of an urgent affair that needs to be dealt with immediately.
- I'm afraid we'll have to end this meeting here. Let's rearrange and continue this give-and-take another fourth dimension.
- Thank you all for your input today.
- Thank you lot for your participation.
- Permit'south stop this here, shall we? I'grand sure you all have other important work to get back to.
- Before yous leave, please call up to sign the attendance canvas
- I almost forgot to mention….
- I'd like to thank (name) for …
- Distressing, could I please have your attending for one more moment. I forgot to say…
- Before we go, let'due south put our hands together for (clap or say congratulations)….
- Most of you probably know this already, merely I'd like to formally congratulate….
- Please don't forget to mitt in your votes by the end of the week.
- I look frontwards to receiving emails from you all most your concluding vote.
- The minutes of the meeting will be sent to yous all by (person's name and/or time/engagement) …
- If anyone has whatsoever further questions, or would like to requite any feedback privately, and so please experience free to email me.
In one case all the topics on the calendar accept been covered, it is time to adjourn (terminate) the meeting. If the meeting is running over fourth dimension, then it may be necessary to skip (non discuss) whatsoever less of import topics, and end the meeting once all the main topics have been covered.
Sometimes, a meeting may even end early, if everything is covered ahead of fourth dimension! Yous should always end the meeting by summarising the master points or decisions made (if needed) and thanking everyone for coming.
This could also be the time to make any last minute remarks or reminders, or say a special thanks or congratulations to anyone.
7. CALLING A MEETING
(Organising and hosting a meeting)
If you experience there is something that needs to be discussed among the squad, you may want to 'call a meeting', or you may exist 'called to a meeting' by some other colleague or superior.
Meetings can be announced verbally in pocket-size teams, posted on bulletin boards or (most usually these days) attendees are invited by email. If a exact announcement is made, it should ever exist followed up by written confirmation.
When contacting the prospective attendees, it is of import to mention the fourth dimension, date, place and topic/purpose of the coming together.
If you are expecting to encompass many topics, yous should besides send out an agenda (list of topics that will be discussed) so the attendees know what to wait and tin can prepare whatever questions, comments or information they would like to add to each point.
Likewise, if you lot are called to a meeting and would similar to prepare beforehand, don't exist agape to inquire the host (or chairperson) for a copy of the agenda!
If anyone is expected to 'have the floor' (host a function of the meeting) or provide specific information, and so don't forget to notify them in person (or past phone if they're not nearby!) of their duty, and so they have time to prepare.
Read more:
Formal and Informal Email Phrases Starting with Greetings, Finishing with Closing Phrases!
19 E-mail Templates for Business Communication
SAMPLE Email FOR CALLING A Coming together:
To: [electronic mail protected]; [email protected]; [e-mail protected]; [e-mail protected];
Cc: [email protected]; [email protected];
From: [electronic mail protected];
Subject: Early Quarterly Meeting
Good Afternoon Anybody,
There volition exist a meeting next week Th (26th) at 3pm in Room 5C. All staff in the marketing squad are expected to attend, as we will exist discussing our strategy for the next quarter.
Nosotros're having this coming together earlier than usual due to the sudden surge of popularity surrounding our latest product. Delight come prepared with ideas, queries, suggestions for further promotions and any questions, every bit nosotros will not have time to talk over this during peak time.
Delight expect the meeting to last approximately 3 hours.
Yours,
Nadine Thomas
Marketing Supervisor
8. WRITING AN AGENDA
(Preparing the itinerary/topics for discussion during the meeting)
One common issue that occurs with meetings is that they tend to run over the allocated time. If the attendees are told to keep 1 hour gratuitous for the meeting but are then occupied for two.5 hours, and then not but are they neglecting other important work, simply information technology could besides be very plush for the company.
One popular idiom to describe this would exist 'Time is money' . If carefully organised and appropriately hosted, then a coming together Can run smoothly.
Having clear aims, setting time limits per topic, sticking to the calendar, and knowing how to 'get back on track' are cardinal components of an constructive meeting.
The attendees will be more probable to provide input by asking questions and offer feedback if they know what to look.
Read more than:
1000+ Most Popular English language Idioms and Their Meanings
SAMPLE AGENDA
MEETING AGENDA
Marketing Strategy for Quarter ii – Thursday 26thFebruary – Room 5C
15:00 – Welcome / Introduction / Refreshments
15:20 – Minutes from previous meeting
xv:30 – Quarter 1 then far – Presentation past Dominic
16:00 – Positive effects of latest product
16:20 – Issues and limitations
sixteen:40 – Feedback from concluding quarter
17:00 – New ideas for Q2*
17:45 – Media attending / expectations
18:00 – Questions / Reminders / AOB**
* Q2 is short for Quarter ii i.e. the 2d quarter of the twelvemonth (April to June).
** AOB is short for 'Any Other Business' (anything else that someone would similar to talk over) and is very normally used in meetings.
9. SAMPLE PERSONAL Asking
Nadine: How-do-you-do Dominic. How are you?
Dominic: Fine, thanks. Is there something I can help you with?
Nadine: Yeah, I'm planning on having next quarter'southward coming together early this year and I was wondering if you could prepare a PowerPoint presentation about Quarter one so far, just so everyone is upward to date with what has been going on so far. Could yous do that please?
Dominic: I'm afraid I'thousand quite busy this week…when is the meeting?
Nadine: I was planning on arranging it for next week Thursday at 3pm.
Dominic: Okay, that'south fine. That gives me time to prepare a slideshow over the weekend. No problem!
Nadine: Thank y'all Dom, I actually capeesh it. I'll allocate a thirty minute slot to you for the presentation, as there is a lot to cover. Does that suit y'all?
Dominic: Yes, I should be able to fit everything into that timeframe.
Nadine: Great, thanks again. Let me know if yous get stuck on anything (if you accept any problems).
ALLOCATING ROLES
(Assigning specific duties to other members of staff)
The person hosting the meeting may decide to allocate roles to other staff, such every bit taking minutes during the coming together (keeping a tape of who attends and what is discussed), speaking well-nigh a certain subject, providing figures or data on a specific topic.
If you lot are allocated a office past the meeting host, then remember to ask questions about annihilation you don't sympathise, rather than guessing…because it'll be also late to prepare again one time the meeting has begun!
If you are hosting the meeting and would like to classify a office to someone, recollect to give them enough of notice and so they can prepare what yous have asked them to do.
Likewise, inquire them if they are able to accept on this part before you announce to everyone that they will be doing it, just in case they cannot.
10. TAKING THE MINUTES
(Recording the meeting)
This usually consists of keeping a list of the attendee'southward names, and recording everything that is discussed, in case it needs to exist discussed over again or reviewed in the future.
Generally, someone who is not participating in the meeting would be called upon to exist the minute-taker, but anyone may exist assigned this responsibility, so it is good to be fix for it, in example your manager asks y'all to do it.
Before the coming together begins, the minute-taker should obtain a copy of the previous (related) meeting's minutes, a re-create of the agenda for the new coming together and have a list of who is supposed to be attending, to hand.
If you are not familiar with taking minutes, then information technology may be proficient to have an outline before going into the meeting to help guide you through everything that needs to exist recorded. A standard outline should include:
- The topic of the meeting / main items on the agenda
- Meeting details (fourth dimension, place, host, start time, finish time)
- A listing of attendees to exist ticked off (or a bare list for attendees to sign)
SAMPLE MINUTES OUTLINE:
MARKETING STRATEGY FOR QUARTER 2
Th 26thursday February – ROOM 5C
Starting time Time:________ End Time:________
Coming together hosted by: _________________
Attendee Name: Signature:
one.
two.
3.
4.
Main topics on the agenda:
- Quarter 1 Presentation by Dominic
- Pros and cons of latest product
- Q1 Feedback from team
- Ideas for Q2
- Media attention
Notes:…..
The minute-taker can choose to record the meeting on paper (handwritten) or on a calculator (typed upwardly), whichever you feel more comfy with.
You will more than likely exist asked to type the minutes up later, so that it can be stored electronically and sent effectually to all the attendees after the coming together – this should be done immediately after the coming together and then that you don't forget any of the points that were mentioned (even your own scribbled notes tin can seem difficult to understand afterward a while)!
Many people who are very familiar with minute-taking tend to apply shorthand writing, which enables you to write a lot quicker and keep up with the discussion.
If you are called upon to accept minutes on a regular basis, so information technology may exist worth learning how to do shorthand writing!
Remember, you do not need to tape every single word that is spoken! Only a cursory outline of what is discussed, and all meaning points that are made by any of the participants.
For instance, if someone mentions an issue that needs to be dealt with, something positive that is working really well, and whatsoever feedback or suggestions.
Any fundamental points surrounding the main topics of the meeting should definitely be recorded, every bit well as any votes or decisions.
It is, sometimes, also important to record who said what, for this reason, the minute-taker should know the names of the attendees.
If y'all don't know their names, yous should brand a note of their seating position and enquire their names at the end of the meeting.
If the meeting is with a very big number of people who are non known to one another so, more often than not, information technology is customary for them to innovate themselves (mention their proper name or company name) before they say anything else.
11. OPENING A MEETING
(Starting the meeting)
At the offset, while the attendees are arriving, having refreshments or getting settled into their seats, it is polite to brand small talk with others (polite conversation about unimportant or uncontroversial matters).
This usually fills any awkward silences while people are waiting to begin.
In one case everyone has arrived, the person hosting the coming together should formally welcome everyone to the meeting, and thank them for coming.
If at that place is a new person in the coming together, or a guest attendee who does not know the others, this would exist the best time to make introductions.
Followed by the roll call (checking to encounter if all the attendees are there) and whatever apologies that need to be fabricated on behalf of an important figure or a regular attendee who couldn't make information technology.
If the meeting is a small grouping then whorl call is unremarkably not necessary, as the person taking the minutes will be able to brand a note of who was there.
In a larger meeting, or one with guests whose names are not known, an omnipresence canvass should be sent around.
So, now you should be able to successfully call a coming together, write an agenda, assign roles to others, have minutes, open a meeting, stay on rail and shut a meeting!
I hope the information provided in this blog helps you to feel more confident when you lot enter a coming together room, knowing that you are armed with all the main phrases that y'all may need to utilize.
Read more:
How Non to Look Stupid. English for Secretaries and Assistants
If yous think there is anything else that should be included in this blog almost meetings, then delight permit me know!
forsmananiffeepull.blogspot.com
Source: https://www.myenglishteacher.eu/blog/useful-english-phrases-for-running-a-business-meeting/
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